Vouchers

The pieces of paper which explain and justify each transaction are often called vouchers. These are provided for both money going out and and money coming in.

Money going out (payments)

A typical voucher for money going out is:

In well developed systems, all these are usually filed under a cover sheet for each transaction, called a payment voucher.

 


It may not always be possible or practical to obtain a proper receipt signed by the person receiving the money.

If team members do have problems obtaining signed receipts, the most important step is for them to note down as many details as possible immediately. This will help them to remember how they spent money and to justify the expenditure later. Memory alone does not work.


Money coming in (receipts)

The majority of vouchers will be for money going out, but some paperwork will be available for money coming in. Money coming in is sometimes confusingly called “receipts”. These vouchers include:

In well developed systems, all these are usually filed under a cover sheet for each transaction, called a receipt voucher.

For further information see vouchers - further advice